Circulation Policies



Borrowing Materials

All borrowers must present appropriate identification when borrowing library materials. Faculty, staff and students must present their University identification cards. Continuing Education cardholders will also be asked for supporting photo identification. Public Borrowers will be asked to show their library card and supporting photo identification. Delaware Technical and Community College and Delaware State University students will be asked to show their institution’s ID card and their University of Delaware Library borrower card. All IDs must be currently valid in the Library’s borrower database. Items checked out within the final thirty days that the borrower’s card is valid will fall due on the date that the card expires. The individual associated with the ID or library card is solely responsible for all materials borrowed on his or her card and is liable for overdue fines and charges for lost and damaged materials. ID cards and library cards are non-transferable.

Loan Periods

Borrower Books, Microforms, Maps, Government Documents Browsing Collection / Audio Cassettes Data CDs Bound and Microform Periodicals
Undergraduate 30 Days 14 days 7 Days In-Library Use Only
Graduate Student 60 Days 14 days 7 Days 2 Hours
PhD Candidate 120 Days 14 days 7 Days 2 Hours
Faculty and Professional Staff  (Current and Retired) Extended Loan 14 days 7 Days 3 Days
Salaried Staff  (Current and Retired)

Off-Campus Faculty and Supplemental Faculty

30 Days 14 days 7 Days 3 Days
University of Delaware Spouses and Spouses of Retired Faculty and Staff

English Learning Institute students

Osher Lifelong Learning Institute participants

30 Days 14 days 7 Days In-Library Use Only
Public Borrowers and
Reciprocal Borrowers from:

  • Delaware State University
  • Delaware Technical and Community College
  • CIRLA Libraries (graduate students only)
30 Days 14 days 7 Days In-Library Use Only

***Items in microformat may not be renewed online or by telephone, but can be brought in to the Library for renewal.

Extended Loan

University of Delaware faculty and professional staff and retired faculty and professional staff receive an extended loan borrowing period for books, books in microformat, maps and government documents. Extended loan materials have a due date of June 15. (There may be a slight variation in this date depending upon the Library’s calendar.)

Extended loan books may be renewed online through “My Library Account” in DELCAT Discovery or by contacting the Morris Library Circulation and Reserve Desk or any Branch Library Desk when the Library is open.

Recalls

Library users interested in obtaining material that is currently checked out can use the Book Recall online form or request a recall card at the Circulation and Reserve Desk. Circulating books are subject to recall if they are needed by other users.

Users who have items that have been recalled are sent notice of revised due dates. Borrowers are assured use of material for 14 days, except when items are needed for Course Reserve use. Course Reserve recalls must be rushed to serve course requirements; they are due immediately, even when library users have just borrowed the material that day.

If a recalled item is not returned by the recall due date, borrowing privileges are suspended until the needed item is returned and overdue recall fines may be charged.

Renewals

Borrower Renewals
University of Delaware Students University of Delaware students may renew library materials not requested by other individuals as often as needed. Items may be renewed through “My Library Account.” To use “My Library Account,” go to DELCAT Discovery. Click on “Sign In” at the top of the screen by “My Library Account” and enter your UDelNet ID and password. When signing in to “My Library Account,” you will need to enter your UDelNet ID in lowercase. When you are done, please click on “Sign Out” and close the browser to maintain the confidentiality of your account information. If you’re having trouble logging in to “My Library Account” click here.
University of Delaware Faculty and Professional Staff  (Current and Retired) Extended loan materials are due on June 15. (There may be a slight variation in this date depending upon the Library’s calendar.)Extended loan books may be renewed online through “My Library Account” in DELCAT Discovery or by contacting the Morris Library Circulation and Reserve Desk or any Branch Library when the Library is open.To use “My Library Account,” go to DELCAT Discovery. Click on “Sign In” at the top of the screen by “My Library Account” and enter your UDelNet ID and password. When signing in to “My Library Account,” you will need to enter your UDelNet ID in lowercase. When you are done, please click on “Sign Out” and close the browser to maintain the confidentiality of your account information. If you’re having trouble logging in to “My Library Account” click here.
University of Delaware Salaried Staff  (Current and Retired)

Off-Campus Faculty and Supplemental Faculty

Salaried staff, retired salaried staff, off-campus faculty and supplemental faculty may renew library materials not requested by other individuals as often as needed. Items may be renewed through “My Library Account.” To use “My Library Account,” go to DELCAT Discovery. Click on “Sign In” at the top of the screen by “My Library Account” and enter your UDelNet ID and password. When signing in to “My Library Account,” you will need to enter your UDelNet ID in lowercase. When you are done, please click on “Sign Out” and close the browser to maintain the confidentiality of your account information. If you’re having trouble logging in to “My Library Account” click here.
University of Delaware Spouses and Spouses of Retired Faculty and Staff

English Learning Institute students

Osher Lifelong Learning Institute participants

University of Delaware Spouses, English Learning Institute students and Osher Lifelong Learning Institute participants may renew library materials not requested by other individuals as often as needed. Items may be renewed by calling the Morris Library Circulation and Reserve Desk at (302) 831-2455 when the Library is open. Borrowers with a UDelNet ID in their Library borrower record may renew their materials through “My Library Account.” To use “My Library Account,” go to DELCAT Discovery. Click on “Sign In” at the top of the screen by “My Library Account” and enter your UDelNet ID and password. When signing in to “My Library Account,” you will need to enter your UDelNet ID in lowercase. When you are done, please click on “Sign Out” and close the browser to maintain the confidentiality of your account information. If you’re having trouble logging in to “My Library Account” click here.
Public Borrowers and
Reciprocal Borrowers from:

  • Delaware State University
  • Delaware Technical and Community College
  • CIRLA Libraries (graduate students only)
Public Borrowers and Reciprocal Borrowers may renew library materials not requested by other individuals as often as needed. Items may be renewed by calling the Morris Library Circulation and Reserve Desk at (302) 831-2455 when the Library is open.

The following items cannot be renewed through “My Library Account”:

  • Secured Area material
  • Course Reserve material
  • Lockers
  • Items which are not circulated through the Library’s computer system,(these items typically have pink date due slips)

Specialized, high-demand collections such as Course Reserves or those in the Film and Video Collection and the Student Multimedia Design Center may not permit renewals or may not permit renewal through “My Library Account.” Please check the following sites for details:

Film and Video Collection

Course Reserves

Student Multimedia Design Center

If you have any questions about the material currently checked out on your account and their due dates, or want to renew your books by telephone, please contact the Morris Library Circulation and Reserve Desk at (302) 831-2455 when the Library is open.

Overdue Library Materials

Borrowers are individually responsible for keeping track of due dates and for returning or renewing library material by the date due. Overdue fines will not be waived on the basis of a failure to receive an overdue notice. Recalled items are due on the recall due date. Borrowing privileges are suspended if ten or more items are overdue or if a recalled item is not returned by the recall due date.

All fees and fines are assessed consistently. If library material is not returned or renewed promptly, an overdue fine of 25 cents per day to a maximum of $15 is charged. If library material is not returned or renewed by the sixtieth day after the due date, the borrower is charged a replacement fee. An invoice processing fee, in addition to the overdue fine, is also charged. If a billed item is returned undamaged, the replacement fee is waived. Processing fees are not waived, since the library has already incurred the cost of processing. (For further details on borrower responsibility for damaged library materials, please see the “Damaged Library Materials” section on this page.)

Library Material Replacement Costs
Minimum replacement Fee (Refundable if the item is promptly returned.) $60.00
Non-refundable Invoice Processing Fee $10.00
Non-refundable Overdue Fine $15.00
Total Minimum Replacement charge $85.00

Damaged Library Materials

Borrowers will be billed for damaged library materials. This fee is applied toward repair or, if necessary, replacement of the damaged item. If the Library needs to withdraw the damaged item, the minimum replacement fee is $60.00; a $10.00 invoice processing fee is also assessed. (Overdue charges will also be charged as applicable.)

Examples of damaged materials include those that:

  • have been written in with pen, pencil or highlighters
  • have been damaged by water or beverages
  • have sticky notes or tabs which cannot be removed
  • have mold or mildew
  • appear to have been chewed by a pet

If you find mutilated materials on library shelves, bring them to the Circulation and Reserve Desk.

Paying Library Fines and Fees

Library fines and fees may be paid by all borrowers at Room 116 in the Student Services Building on 30 Lovett Avenue. The mailing address is:

Cashiers Office
30 Lovett Avenue
116 Student Services Building
Newark, DE 19716

No money is collected at the Circulation and Reserve Desk.

University of Delaware students may pay their Library fees and fines with FLEX by logging into UDSIS, going to the “Finances” tab, and under UD FLEX selecting “Transfer FLEX to Account.”

If you have any questions concerning your library account, please contact Library Account Services via email at libacct@winsor.lib.udel.edu or by telephone at (302) 831-2456. Office hours are Monday through Friday, 8:00 AM to 5:00 PM.

Library Hours

Hours for all University of Delaware libraries are always available by calling (302) 831-BOOK (2665). Hours for the Morris Library are posted at the entrance of the building and on the Library web page under Hours. Hours vary for holidays, intersessions, and semester breaks.

Obtaining a Locker

Library lockers on the second floor and lower level of the Morris Library are assigned on a first come, first served basis to any individual with borrowing privileges. No deposit is required. To obtain a locker, users need to present their ID card or library card at the Circulation and Reserve Desk where books are checked out. The following regulations govern the use of lockers:

  • Lockers are assigned for one academic year only. Assignments must be renewed at the Circulation and Reserve Desk.
  • Locks are provided by the Library and must remain on the lockers. Personal locks will be removed.
  • All library books kept in a locker must be charged out at the Circulation and Reserve Desk.
  • Lockers will be inspected to ensure that books are properly charged out. Books that are not charged out will be removed.
  • Failure to observe these regulations will result in cancellation of the locker assignment.
  • If repeated inspections indicate that a locker is not being used, the locker holder will be asked to relinquish the locker assignment.

Note: The Library cannot be responsible for property lost from lockers. Do not leave valuables in lockers.

Inspection of Possessions

To prevent theft of library materials, library personnel inspect possessions of all users as they exit the library. Entering a University of Delaware Library implies consent that this inspection may occur. If a library user steals, mutilates, or attempts to steal or mutilate any library materials or property, University Public Safety Officers will be contacted.

Security

To avoid theft, do not leave possessions unattended in the Library. Red security phones–located throughout the Morris Library–directly connect to Public Safety. Use these security phones or contact library staff at any service desk for assistance with security concerns. Lost and found material should be submitted to the Morris Library Circulation and Reserve Desk. There is an electronic security control system at the Morris Library exit gate to protect the collection for the benefit of all users. Library users are subject to the inspection of all materials at the exit gate prior to leaving the building. Theft and mutilation of library materials is, and will be treated as, a serious offense. Building access cards, computer cables and coiled wire may set off the security gate and should be passed around the security screen to avoid delays while exiting.

Refreshments

In order to protect library materials and to provide an atmosphere conducive to learning, no food, smoking or pets are permitted in the libraries. Beverages in resealable containers (such as bottles with screw tops, and mugs or cups with lids) are the only refreshments that may be consumed in the library. Users need to keep these containers closed when not in use to avoid accidental spills. Library staff or Public Safety staff may ask you to dispose of beverages in open containers or to remove food and will confiscate items not removed immediately. Refreshments may be bought and consumed in the Commons, located near the Morris Library entrance. Bleecker Street Cafe is administered by University Dining Services. Your cooperation preserves the Library as a pleasant place for research and study by protecting its valuable contents. Eating and drinking inside a library contribute to problems with litter, cause damage to library materials and furniture, and promote insect and vermin infestation.

Noise and Disruptive Behavior

The Library is for study and research, not social activities. Library users will be asked to leave if they exhibit disruptive or inappropriate behavior, including loud talking that interferes with others’ use of the library and its resources. Inline skating, skateboarding, or other disruptive activities are not permitted in or around the Library. Department of Public Safety officers will be contacted immediately in the event a library user engages in illegal behavior that harasses or endangers library users or library staff or threatens University property.

Public Borrower Information

The University of Delaware Library consists of the:

Morris Library Main Library Newark
Chemistry Library Brown Lab Newark
Marine Studies Library Cannon Lab Lewes
Physics Library Sharp Lab Newark

Online access to the Library

DELCAT Discovery, the online catalog of materials in the University of Delaware Library and libraries worldwide, is available via the University of Delaware Library web at library.udel.edu. Off-campus access to databases, full-text articles, and ebooks is available only to University of Delaware students, faculty, and staff due to license restrictions.

Walk-in access

Anyone may enter the University of Delaware Library and use books, periodicals, government documents, and electronic resources such as DELCAT Discovery within the Library without any type of borrower card.

How can I borrow library books? What is a Public Borrower Card?

A Public Borrower Card makes it possible for individuals who are not currently students, faculty, or staff at the University of Delaware to borrow books. A Public Borrower is an individual with a Public Borrower Card.

Delaware or out-of-state residents who are 18 years of age or older may purchase a Public Borrower Card for their use. Each time a book is borrowed or renewed within the Library the individual borrowing the materials presents his or her Public Borrower Card as well as photo identification such as a driver’s license. A Public Borrower Card may not be loaned to another individual for borrowing.

How can I purchase a Public Borrower Card?

To purchase (or renew) a Public Borrower Card, stop at the Morris Library Circulation and Reserve Desk at any time the Library is open. (Call 302-831-BOOK (2665) for Library hours.) Photo identification and proof of residency such as a driver’s license is required to purchase a card.

The annual non-refundable fee for a Public Borrower Card covers 12 months of borrowing privileges beginning with the date the card is purchased:

Delaware residents $ 25 annual fee
Out-of-state residents $ 60 annual fee

Personal checks can be accepted for payment at any time. Cash purchases and credit card/debit card purchases of Public Borrower Cards are available only when the register at the Student Multimedia Design Center is open.

Students and faculty from Delaware State University and Delaware Technical and Community College have borrowing privileges at the University of Delaware Library at no cost, as part of a reciprocal agreement, and must present their institution’s ID card and proof of current registration to receive a borrower card at the Morris Library Circulation and Reserve Desk. Graduate Students from Chesapeake Information and Research Library Alliance (CIRLA) institutions can obtain borrowing privileges by presenting a completed CIRLA Direct Borrower form and their institution’s ID card.

What are the circulation policies?

A Public Borrower may borrow most library materials for 30 days. All items are subject to recall by other users. Public Borrowers are unable to use authenticated online forms such as “My Library Account” because they are not eligible to receive the UDelNet IDs these services require.

May I renew books? Is it possible to renew books by phone?

Items may be renewed as long as the Public Borrower Card is valid (unless another user has recalled the book.) Public Borrowers may call the Morris Library Circulation and Reserve Desk at (302) 831-2455 when the Library is open to have a library staff member renew their books. If you have any questions about the material currently checked out on your account and their due dates, please contact the Morris Library Circulation and Reserve Desk when the library is open.

What are my responsibilities?

  • A Public Borrower Card is not transferable and a Public Borrower must show some form of photo identification (such as a driver’s license) when using the Public Borrower Card.
  • All library users are subject to inspection of all materials, bags, briefcases, knapsacks, etc. upon exiting the Library.
  • A Public Borrower is responsible for keeping track of due dates and for returning or renewing library materials by the due date. A Public Borrower is responsible for all materials charged and is liable for overdue fines and charges for lost or damaged materials.

Are there any limitations?

  • A Public Borrower may have up to 10 items charged out at a time.
  • A Public Borrower does not have access to the multimedia computers or equipment for loan in the Student Multimedia Design Center. Other services in that department, such as copy services and access to the Microforms collection, are available for use by Public Borrowers.
  • A Public Borrower may use films and videos from the Film and Video Collection within the Morris Library. Priority will be given to University of Delaware users. Only users with University of Delaware ID cards, Delaware State University ID cards, Delaware Technical and Community College ID cards, or Public Borrower cards may view films and video materials in the Library. Films and videos do not circulate outside of the Library to Public Borrowers.
  • A Public Borrower is not eligible for interlibrary loan service (in which libraries borrow materials from other libraries for users.) Public Borrowers who need items not in the University of Delaware Library may consult with their local public library, the library at their place of employment, or their school or college library.
  • Public Borrowers are unable to use authenticated online forms such as “My Library Account” because they are not eligible to receive the UDelNet IDs these services require.

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