Film & Video Collection

Circulation & Scheduling



The Film and Video Collection is for use primarily in support of classroom teaching, curriculum, and research. Films and videos may be scheduled in advance by University of Delaware faculty, staff, and graduate students for use in regularly scheduled University classes and for authorized programmatic functions. They may also be checked out over the counter by University of Delaware faculty, staff, graduate and undergraduate students, and UD English Language Institute students based on availability. Collection materials are available for viewing in on-site audiovisual carrels by users with current University of Delaware ID cards, UD English Language Institute students, Delaware State University ID cards, Delaware Technical and Community College ID cards, or University of Delaware Library Public Borrower Cards.

Video Circulation

Videos may be circulated at the Film and Video Collection Service Desk by University of Delaware faculty, exempt staff, and graduate students with a current UD I.D. based on availability for a fourteen-day period with no renewals.

Most videos may be circulated by non-exempt staff, undergraduate students, and English Language Institute students with a current UD I.D. for a three-day period, with no renewals. There is a borrowing limit for non-exempt staff, undergraduate students, and English Language Institute students of three items at one time.

Osher Lifelong Learning Institute Members with valid University of Delaware I.D. cards may check out videos from the Film and Video Collection Service Desk or schedule videos in advance for classroom showings.

The media borrower is responsible for returning materials to the Film and Video Collection by closing time on the return date. During Film and Video Collection hours, please return media items to the Film and Video Collection service desk. Note: When the Film and Video Collection is closed, please return media items to the Morris Library Main Circulation Desk. Do not return media items via the Book Drop.  This may cause damage, for which the borrower is responsible.

Faculty may designate a research assistant or staff member to circulate media materials on his or her behalf. The faculty member’s designee must bring an Authorized Borrower Card in the faculty member’s name. To obtain one, an Authorized Borrower Card Application for Faculty must be completed and signed by the faculty member.  It can be faxed to (302) 831-4153 or sent via campus mail to the Morris Library Circulation Desk. Please allow five working days for processing. To protect faculty members from having Authorized Borrower Card forms submitted in their name without their knowledge, processed Authorized Borrower Cards are mailed to the faculty member for distribution and are not given directly to the authorized representative.

Please note: Selected VHS titles are now housed in the Library Annex (remote storage facility) to allow space for the growing DVD collection. Item records in DELCAT Discovery will reflect which titles are off-site and require transit time. Please contact staff at (302) 831-8461 for assistance in retrieving these items or submit a Library Annex Request form, and allow at least one business day for materials to arrive at the Film and Video Collection service counter. Videos held at the Library Annex are eligible for scheduling services described below.

 

LOAN PERIODS FOR FILMS & VIDEOS
Faculty 14 Days No Renewals
Exempt Staff 14 Days No Renewals
Non-exempt Staff 3 Days Limit 3 Items, No Renewals
Graduate Students 14 Days No Renewals
Undergraduate Students and English Language Institute Students 3 Days Limit 3 Items, No Renewals

Restricted Titles

Certain titles are restricted to use within the Film and Video Collection. Restricted titles are those which have been scheduled by faculty for use in classroom instruction or are rare / out of print. Undergraduate students, English Language Institute students, and non-exempt staff may view these titles in Film and Video Collection viewing carrels only.

Faculty, exempt staff, and graduate students may check out restricted titles for instructional and research use.

Undergraduate students and English Language Institute students may borrow restricted videos for classroom use for one day (24 hours) if approved and scheduled by a faculty member. See the Student Request to Schedule Media form, which can be downloaded and returned to the Film and Video Collection Department Office when completed for scheduling.

Searching Media on DELCAT Discovery

All videos are searchable on DELCAT Discovery. Loan periods and availability vary depending on user category and booking status. When reading the DELCAT Discovery record for a particular title please note:

The item details note for Restricted titles will read Restricted Loan. See above for information about the circulation of Restricted Loan items. The item details note for non-restricted titles will be Media Loan. Titles listed as Media Loan may be checked out at the Film and Video Collection service desk by University of Delaware faculty, students, and staff with a valid University of Delaware ID card.

In Building Use Only

Videos and films with an In Building Use Only designation are those titles within the Film and Video Collection which an instructor who wishes that the video or film be made available within the Library for a specific assignment during a given week has requested be placed on that status. A video that is part of the Film and Video Collection may be placed on In Building Use Only status for a maximum of fourteen days. These videos are available to all borrowers for 4-hour use only and may not leave the Library. To place a In Building Use Only request, please call (302) 831-8461 or use the Film & Video Media Scheduling Request Form.

Scheduling

Films and videos may be scheduled by faculty, exempt staff, and graduate students responsible for teaching a regularly scheduled class.

To ensure the availability of videos and films for classroom showings, media should be scheduled well in advance. It is recommended that videos listed in any course syllabus be scheduled prior to the beginning of the semester in which they are being used.

Scheduling requests for films and videos need to be received at least seven days prior to the first scheduled use or show date. Materials needed within seven days of the use date can be checked out at the Film and Video Collection Service Desk on a walk in basis without scheduling.

Videos and films can be scheduled: (a) for pick-up from the Film and Video Collection or (b) for delivery to off-campus delivery sites (e.g. Wilmington and downstate). Media items can not be delivered to individual classrooms or faculty/staff/departmental offices.

Videos may be scheduled online using the Film & Video Scheduling Request form or by submitting a paper form (PDF) in person, by fax, or via campus mail. Scheduling requests will not be accepted by telephone.

Media may not be scheduled for an entire semester.

To extend media materials already scheduled, please call (302) 831-8419.

Delivery of Scheduled Media

Videos may be scheduled for delivery to designated off-campus delivery sites seven days or more in advance of the show date. Deliveries will not be made to on-campus departmental offices, individual faculty offices, projection facilities, or to residence halls.

Faculty who teach at Arsht Hall and other University of Delaware sites may request that videos be delivered to these locations.

When media materials are scheduled for delivery to a designated off-campus site, those materials may be returned either:

 In person at the Film and Video Collection Service Desk during hours the unit is open, or
 By UD Campus Mail to:

Film and Video Collection
Morris Library
Newark, DE 19717

Media materials scheduled for delivery will include a return address label inside the case. When returning the item by Campus Mail, simply place the video (in its case) in an Interdepartmental delivery envelope with the mailing label affixed to the envelope. Please do not put more than one item in an envelope as this may cause damage or loss to the items in transit. Please make sure the envelope is clasped shut and / or securely sealed.

Fines

Overdue fines for films / videos will be $5 per day, per item with a maximum of $50 per item. Fines for hourly use will be $1 per hour, per item up to a maximum of $50.

Borrowers will be charged the cost of a replacement copy of a lost or damaged film or video plus processing costs. The minimum replacement charge will be $75 per item.

Borrowers are individually responsible for keeping track of due dates and for returning or renewing library materials by the date due. Borrowing privileges may be suspended if ten or more items are overdue.

Fees are assessed via the borrower’s UDSIS account and are payable at Room 116, Student Services Building, 30 Lovett Avenue. No money is collected at the Film and Video Collection. If a billed item is returned undamaged, the replacement fee is waived. Processing fees are not waived, since the Library has already incurred the cost of processing overdue and billing notices. Borrowers will be billed for damaged library materials.

 

MEDIA MATERIAL REPLACEMENT COSTS
Minimum Replacement Fee (Waived if the item is promptly returned) $75.00
Non-refundable Invoice Processing Fee $10.00
Non-refundable Maximum Overdue Fine $50.00
Total Minimum Replacement charge $135.00

 

Forms

Media Scheduling Request Form (web) and PDF for campus mail, drop-off, or fax:  Use this form to request media items be sent to a designated off-campus delivery site for future use in classrooms and lecture halls or for pick-up at the Film and Video Collection service desk.  Please note: Scheduling requests for videos need to be received by the Film and Video Collection at least seven days prior to the first scheduled use or show date. Materials needed within seven days of the use date can be checked out at the Film and Video Collection service desk on a walk in basis without scheduling.

Media Scheduling Request Form (web) for Viewing Room Scheduling and PDF for campus mail, drop-off, or fax: Use this form to schedule the Media Viewing Room at least seven days prior to the intended use date for use with a class. Within seven days, please call 831-8461. Please Note: Scheduling requests of media items for use in the Viewing Room must be submitted via a Viewing Room Scheduling or Web Form Submission. To inquire about the availability of the Viewing Room for a specific date and time prior to submitting a request, call 831-8461.

Student Request to Schedule Media(PDF for campus mail, drop-off, or fax):
Use this form to request a currently enrolled UD undergraduate student be able to schedule restricted media items under a faculty member’s name. The form must be submitted to the Film and Video Collection service desk between 8am and 5pm, Monday through Friday.

Request for Purchase of Films and Videos and Word doc. for campus mail, drop-off, or fax:
Use this form to request items for purchase for addition to the Library’s Film and Video Collection.

 

Additional Information

Children under 18 years of age who are not University of Delaware students will not be permitted to use the Film and Video Collection viewing carrels, with or without a parent or guardian.

Due to the short length of Film and Video Collection loan periods, Film and Video items may not be recalled. Please monitor the Library catalog to learn when items are on shelf and available for circulation. Items needed for class use may be scheduled as described above.

Audio cassettes and audio CDs may be checked out at the main circulation desk by University of Delaware students, faculty, and staff for a two week period. Audio cassettes and audio CDs are located on the Lower Level of Morris Library adjacent to the Student Multimedia Design Center.

Film & Video Collection

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