Electronic Reserves: Information for Faculty and Instructors

The University of Delaware Library Electronic Reserves service scans paper copies of instructional materials submitted by faculty into PDF format and makes them available to University of Delaware students via DELCAT Discovery. Material to be scanned needs to be provided on 8.5″ x 11″ sheets of paper that can be processed by a scanner with an automatic document feeder. The University of Delaware Library will provide URLs to articles and book chapters requested for course reserve if these are held in its collection of electronic resources.

Faculty and instructors are invited to participate in the University of Delaware Library Electronic Reserves service.

A Course Reserve Reading List form in Microsoft Word format, specifically for processing Electronic Reserves material, can be downloaded below. You may submit a completed form and paper copies of materials at the Morris Library Circulation and Reserve Desk or through campus mail. An Electronic Reserves reading list of citations of articles or book chapters available in the Library’s collection of electronic resources may be submitted at https://library.udel.edu/reserve/ers/. Any PDFs of articles or book chapters may also be submitted using this online form.

Course Reserve staff will confirm receipt of your Electronic Reserves reading list and material via email. Confirmation will include a password, assigned by the library, which you will need to provide to registered students in your course in order for them to access your Electronic Reserves material in DELCAT Discovery.

Electronic Reserves Form Word Document   More Copyright Information   View Electronic Reserves

Electronic Reserves Copyright Guidelines

When library staff are reviewing documents submitted for Electronic Reserves they will be considering the four factors of Fair Use as provided by Copyright Law (Title 17, Section 107):

  • Purpose of the Use
  • Nature of the Work
  • Amount of the Work
  • Effect on the Market for the Original

Below are examples of material that may or may not have problems when placing them on Electronic Reserves:

I. Course materials generally accepted for Electronic Reserves provided they meet other submission criteria:

  • Instructor-owned materials:
    • Course syllabus
    • Lecture Notes
    • Problem sets/solutions
    • Sample exams
  • Material in the Public Domain:
    • U.S. Government publications
    • Works published before 1923
    • Copyright holder has waived permission requirement
  • Limited portion of copyrighted works such as:
    • Single article from a journal issue
    • One chapter or 10% of a book
    • Several charts, graphs or illustrations
    • One poem or short story from a collected work
    • A selection (10% or less) from non-print works such as motion media, music and collections of images
    • A proportionally small excerpt of a book or journal.
    • Portion used is peripheral or not significant to the entire work.
    • Only as much as necessary for the purpose.
    • Material for which copyright permission to scan and provide access has been granted.
    • Material that is judged to fall under the “fair use” provisions of the Copyright Law.

II. Course materials generally NOT accepted for Electronic Reserves:

  • Works complete unto themselves that are not in the public domain:
    • Books
    • Journals
  • Materials that qualify as course packs:
    • Materials that exceed 10% of the total assigned reading for a particular course
    • Multiple parts of larger works (multiple chapter from books; multiple articles from journals)
    • Materials that are not proportionally small excerpts.
    • Materials that are extracted from the heart of the work.
    • Materials that are more than absolutely necessary for the purpose.
    • Copies of various works or excerpts that together or separate constitute an anthology, compilation or collective work
    • Materials extracted from works intended to be “consumable” in the course of study or teaching, such as workbooks, exercises, standardized tests and test booklets and answer sheets
    • Journal articles which have been included in a course pack students are expected to purchase
    • Student papers, without written permission from the author granting such permission and waiving privacy rights (FERPA – Family Educational Rights and Privacy Act.)

III. Copyrighted material submitted for repeated use is subject to the approval of the copyright holder.

  • If royalty fees charged for the use of copyrighted material are deemed to be excessive by the library, the material will not be made available electronically. These items will be made available in print format only at the Morris Library Circulation and Reserve Desk.

Electronic Reserves Submission Deadlines

To assure that Electronic Reserves material will be available by the first week of classes for each semester, please submit your completed Electronic Reserves Reading List form with copies of course materials by the following deadlines:

  • Winter Session 2017: Deadline December 7; new lists accepted until February 3.
  • Winter Session 2018: Deadline December 1; new lists accepted until February 2.
  • Spring Semester 2018: Deadline January 5; new lists accepted until May 16.
  • Summer Session 2018: Deadline May 4; new lists accepted until August 9.
  • Fall Semester 2018: Deadline July 20; new lists accepted until December 7.

Reserve Forms are processed in order of receipt. Materials received after the deadline typically take a minimum of five working days for processing. Please verify that a Reserve Form has been received and the processing completed before assigning readings. Inquiries can be made by calling Circulation and Reserve staff at (302) 831-2455.

Submitting Material for Electronic Reserves

  • Typically five working days is necessary for processing material. At times of heavy demand, such as the beginning of the semester, processing material may take longer depending on workload.
  • A completed Electronic Reserves Reading List form must accompany submitted material before your request can be processed. To assure legibility, forms should be typed.
  • A Microsoft Word electronic document form can be downloaded below. Please fill in all required fields. Using the “tab” key will move the cursor from one field to the next. A blank form can be obtained by downloading and printing out the form without completing any fields. Full bibliographic citations are required for each article submitted (please refer to the sample form PDF).
  • Completed Electronic Reserves Reading lists and copies of the material to be placed on Electronic Reserves may be brought or mailed to the Morris Library Circulation and Reserve Desk. Faculty who would like materials on electronic reserve only may submit their lists and documents at https://library.udel.edu/reserve/ers/.
  • Paper submissions of course material should be clean, high-quality photocopies. Paper submissions will be kept on on-site reserve for the semester.
  • Electronic Reserves material may be submitted on CD, flash drive or via email in the following recommended electronic formats: PDF, Microsoft Word, Microsoft PowerPoint, ASCII (do not include hard returns, use word wrap) and RTF.
  • All Electronic Reserves material will be removed from the library server at the end of the semester.
Please complete the online Electronic Reserves Reading List form and bring in or mail all material on the list to be placed on Electronic Reserves to the Circulation and Reserve Unit, 103 Morris Library. Electronic Reserves Reading Lists cannot be processed until all course materials listed on the submitted form have been received. Faculty who want materials to be on electronic reserve only may email their lists and any documents to reserves@winsor.lib.udel.edu.

For more information, contact Derek Dolby, Coordinator, Circulation and Reserve Services and Branch Libraries at ddolby@udel.edu or (302) 831-3122.

Electronic Reserves Form Word Document   More Copyright Information   View Electronic Reserves

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