Promotion Relationship

This relationship is geared specifically toward the librarian promotional process.


  • Provide assistance in dossier preparation and use of the promotion process to early-to-mid-career librarians.
  • Assist librarians in building a record of professional activity by acting as a source for networking and answering questions about aspects of the professional career that fall outside job duties.

Criteria for Mentors

  • Mentors must have been promoted and/or have served on the promotion committee.
  • Mentors should be at the same level of responsibility or above that of the mentee, but should not be in the same direct reporting line.


Formulate, with input from the mentee, a program and schedule tailored to the needs of the mentee. Activities may include any or all of the following:

  • assist individual mentees in identifying professional development activities such as conferences, committees, publishing opportunities;
  • introduce mentees to appropriate colleagues, committee chairs, etc., outside of the Library. Inform mentee of appropriate volunteer opportunities;
  • provide assistance in preparation and critique of mentee’s dossier, and answer questions about promotion process;
  • assist mentee in locating resources for service or research activities related to promotion;
  • encourage mentees to attend appropriate UDLAPS programs, including the Dossier Preparation Workshop and other professional development programs; and
  • solicit feedback from the mentee and report progress to the Mentoring Coordinator.


  • Mentors will not be held responsible for the outcome of any personnel actions involving advancement, promotion, or continuing appointment of their mentees.
  • Establish contact with the chosen mentor; formulate a program and schedule tailored to the mentee’s needs. Modify the program if and when needs change.
  • Be prepared to ask specific questions about professional activity, career, and promotion criteria.
  • Use mentor to help focus career activities in appropriate ways. Pursue committee opportunities and networking activities suggested by the mentor and participate in any other activities that would be appropriate.
  • Provide feedback to the mentor and submit completed evaluation form to the Mentoring Coordinator.

Activities chosen by participants may include the following:

  • dossier preparation assistance;
  • introduction to Library and professional committees;
  • introduction to leaders in regional and local organizations;
  • assistance with figuring out “the system” in the Library: who knows what, who has expertise, etc.;
  • assistance with research, writing, and publishing; and
  • assistance in selection of courses, degree-work, etc.
  • dossier preparation workshop; and
  • publishing and writing workshops.