Circulation & Scheduling

Circulation | Item Statuses | Scheduling | Delivery of Scheduled Media | Additional Information

 

Who can check out Films, Videos, and Games?

The Film & Video Collection is for use primarily in support of classroom teaching, curriculum, and research. Videos and games may be scheduled in advance by University of Delaware faculty, staff, and graduate students for use in regularly scheduled University classes and for authorized programmatic functions. They may also be checked out over the counter by University of Delaware faculty, staff, graduate and undergraduate students, and UD English Language Institute students based on availability. Collection materials are available for viewing in on-site audiovisual carrels by users with current University of Delaware ID cards, UD English Language Institute students, Delaware State University ID cards, Delaware Technical and Community College ID cards, or University of Delaware Library Public Borrower Cards.

Videos and games may be circulated at the Film & Video Collection Service Desk by University of Delaware faculty, exempt staff, and graduate students with a current UD I.D. based on availability for a fourteen-day period with no renewals.

Most videos may be circulated by non-exempt staff, undergraduate students, and English Language Institute students with a current UD I.D. for a three-day period, with no renewals. There is a borrowing limit for non-exempt staff, undergraduate students, and English Language Institute students of three items at one time.

Osher Lifelong Learning Institute Members with valid University of Delaware I.D. cards may check out videos from the Film & Video Collection Service Desk or schedule videos in advance for classroom showings.

Members of the general public or alumni may purchase a Public Borrower Card, which grants on-site use of materials from the Film & Video Collection within the Morris Library. Priority use of Film & Video items will be given to University of Delaware students and staff. Films and video games do not circulate outside of the Library to Public Borrowers.

Faculty may designate a research assistant or staff member to circulate media materials on his or her behalf. The faculty member’s designee must bring an Authorized Borrower Card in the faculty member’s name. To obtain one, an Authorized Borrower Card Application for Faculty must be completed and signed by the faculty member.  It can be faxed to (302) 831-4153 or sent via campus mail to the Morris Library Circulation Desk. Please allow five working days for processing. To protect faculty members from having Authorized Borrower Card forms submitted in their name without their knowledge, processed Authorized Borrower Cards are mailed to the faculty member for distribution and are not given directly to the authorized representative.

What is the loan period for Films, Videos, and Games?

Most videos may be circulated by non-exempt staff, undergraduate students, and English Language Institute students with a current UD I.D. for a three-day period, with no renewals. There is a borrowing limit for non-exempt staff, undergraduate students, and English Language Institute students of three items at one time.

Loan Periods for Films, Videos, and Games
Borrower Loan Period
Faculty, Graduate Students, and Exempt Staff Media Loan: 14 Days
Restricted Loan: 14 Days
In-Building Use: 4 Hours On-Site
No Renewals
Undergraduate and English Language Institute Students, and Non-exempt Staff Media Loan: 3 Days
Restricted Loan: 4 Hours On-Site
In-Building Use: 4 Hours On-Site
Limit 3 Items, No Renewals
Public Borrowers Media Loan: 4 Hours On-Site
Restricted Loan: 4 Hours On-Site
In-Building Use: 4 Hours On-Site

 

The media borrower is responsible for returning materials to the Film & Video Collection by closing time on the return date. During Film & Video Collection hours, please return media items to the Film & Video Collection service desk. Note: When the Film & Video Collection is closed, please return media items to the Morris Library Main Circulation Desk. Do not return media items via the Book Drop.  This may cause damage, for which the borrower is responsible.

Library Annex (Off-site) Media

Select VHS titles are now housed in the Library Annex (remote storage facility). Item records in DELCAT Discovery will reflect which titles are off-site and require transit time. Please contact staff at (302) 831-8461 for assistance in retrieving these items or submit a Library Annex Request form, and allow at least one business day for materials to arrive at the Film & Video Collection service counter. Videos held at the Library Annex are eligible for scheduling services described below.

 

What do I need to know about Item Statuses when searching DELCAT Discovery?

Loan periods and availability vary depending on user category and item status. When reading the DELCAT Discovery record for a particular title please note:

  • The item details note for Restricted titles will read Restricted Loan. See below for information about the circulation of Restricted Loan items.
  • The item details note for In Building Use Only titles will read In Building Use Only-4 Hour Loan.  See below for information about the use of In Building Use Only items.
  • The item details note for non-restricted titles will be Media Loan. Titles listed as Media Loan may be checked out at the Film & Video Collection service desk by University of Delaware faculty, students, and staff with a valid University of Delaware ID card.

Restricted Media

Restricted titles are those which have been scheduled by faculty for use in classroom instruction or are rare / out of print. Undergraduate students, English Language Institute students, and non-exempt staff may view these titles in Film & Video Collection viewing carrels only.

Faculty, exempt staff, and graduate students may check out restricted titles for instructional and research use.

Undergraduate students and English Language Institute students may borrow restricted videos for classroom use for one day (24 hours) if approved and scheduled by a faculty member. See the Student Request to Schedule Media form, which can be downloaded and returned to the Film & Video Collection Office when completed for scheduling.

In Building Use Only Media

Videos, films, and games with an In Building Use Only designation are those titles which an instructor who wishes that the item be made available within the Library for a specific assignment during a given week has requested be placed on that status. A video that is part of the Film & Video Collection may be placed on In Building Use Only status for a maximum of fourteen days, with some exceptions. These videos are available to all borrowers for 4-hour use only and may not leave the Library. To place a In Building Use Only request, please call (302) 831-8461 or use the Film & Video Media Scheduling Request Form.

 

I’m an instructor.  How can I ensure that I have a video I need for a future class session?

Film & Video items may be scheduled by faculty, exempt staff, and graduate students responsible for teaching a regularly scheduled class.

To ensure the availability of Film & Video items for classroom showings, media should be scheduled well in advance. It is recommended that videos listed in any course syllabus be scheduled prior to the beginning of the semester in which they are being used.

Scheduling requests for Film & Video items need to be received at least seven days prior to the first scheduled use or show date. Materials needed within seven days of the use date can be checked out at the Film & Video Collection Service Desk on a walk in basis without scheduling.

Videos, films, and games can be scheduled: (a) for pick-up from the Film & Video Collection or (b) for delivery to off-campus delivery sites (e.g. Wilmington and downstate). Media items can not be delivered to individual classrooms or faculty/staff/departmental offices.

Videos may be scheduled online using the Film & Video Scheduling Request form or by submitting a paper form (PDF) in person, by fax, or via campus mail. Scheduling requests will not be accepted by telephone.

Film & Video items may not be scheduled for an entire semester.

To extend Film & Video materials already scheduled, please call (302) 831-8419.

 

I teach at an off-campus location.  How can I schedule delivery of media materials for use in my class?

Film & Video items may be scheduled for delivery to designated off-campus delivery sites seven days or more in advance of the show date. Deliveries will not be made to on-campus departmental offices, individual faculty offices, projection facilities, or to residence halls.

Faculty who teach at Arsht Hall and other University of Delaware sites may request that videos be delivered to these locations.

When media materials are scheduled for delivery to a designated off-campus site, those materials may be returned either:

  • In person at the Film & Video Collection service desk during hours the unit is open
  • By UD Campus Mail to:
    Film & Video Collection
    Morris Library
    Newark, DE 19717
  • Via UPS or other trackable delivery service to:
    Film & Video Collection, Morris Library
    181 S. College Ave.
    Newark, DE 19717

Media materials scheduled for delivery will include a return address label inside the case. When returning the item by Campus Mail, simply place the video (in its case) in an Interdepartmental delivery envelope with the mailing label affixed to the envelope. Please do not put more than one item in an envelope as this may cause damage or loss to the items in transit. Please make sure the envelope is clasped shut and / or securely sealed. When returning the item by UPS or other trackable delivery service, please be sure to package securely.

 

Additional Information

Children under 18 years of age who are not University of Delaware students will not be permitted to use the Film & Video Collection viewing carrels, with or without a parent or guardian.

Due to the short length of Film & Video Collection loan periods, Film & Video items may not be recalled. Please monitor the Library catalog to learn when items are on shelf and available for circulation. Items needed for class use may be scheduled as described above.